Practice AI Readiness Assessment

Section 01 / 05

Practice Profile

Help us understand your practice size, structure, and current stage. This shapes every recommendation we make.

Q1What is your current AUM?

Under $10M — just getting started

$10M - $50M — growing practice

$50M - $150M — established practice

$150M - $500M — scaling practice

$500M+ — enterprise RIA

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Q2How many staff members (including yourself) work in your practice?

Solo practitioner

2-3 people

4-7 people

8-15 people

16+ people

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Q3What is your primary revenue model?

Commission-based (B/D)

Fee-only (AUM-based)

Hybrid (AUM + planning fees)

Subscription / retainer model

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Q4What custodian(s) do you use?

Cetera Wealth Services

Schwab / TD Ameritrade

Fidelity

LPL Financial

Raymond James

Pershing

Altruist

Multiple/Other

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Section 02 / 05

Technology & Data

Your tech stack determines what we can automate quickly and what needs to be built from scratch.

Q5What CRM do you currently use?

No CRM — spreadsheets or nothing

Basic contact management (Outlook, Google Contacts)

Redtail or Wealthbox

HubSpot

Salesforce/Practifi/Junxure

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Q6How do you currently track AUM and revenue per client?

I don't track it systematically

Manual — I copy numbers from custodian statements

Spreadsheet — updated monthly or quarterly

CRM with some automation, but gaps remain

Fully automated — data flows directly into my CRM

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Q7How comfortable is your team with adopting new software tools?

Very resistant — we prefer familiar tools

Hesitant — open to it with training and support

Neutral — willing if there's clear benefit

Enthusiastic — we actively look for better tools

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Q8Do you have a dedicated operations or admin staff member?

No — I handle all operations myself

Partially — shared responsibility across the team

Yes — one part-time operations person

Yes — dedicated full-time ops staff

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Section 03 / 05

Operations & Admin

Where your time goes tells us exactly where AI can give it back.

Q9How many hours per week do you spend on admin tasks (statements, data entry, scheduling, reporting)?

10+ hours — admin is eating my week

6-10 hours — significant but manageable

3-6 hours — noticeable but not critical

Under 3 hours — mostly streamlined already

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Q10How do you currently handle client meeting notes and follow-ups?

Mostly informal — notes in my head or on paper

Manual notes typed after each meeting

Structured template but done manually

Using AI transcription (Otter, Fireflies)

Fully automated — notes, action items, CRM sync

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Q11How do you onboard new clients today?

Ad hoc — different every time

Checklist on paper or in email

Defined process but fully manual

Partially automated (e-signatures, digital forms)

Fully automated workflow with CRM triggers

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Q12How do you manage compliance documentation and reviews?

Reactive — I deal with it when required

Manual checklists, done annually

Systematic process with reminders

Automated workflows and documented SOPs

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Section 04 / 05

Marketing & Growth

Growth doesn't happen by accident. This section reveals your visibility, referral engine, and content gaps.

Q13How do most of your new clients find you?

Mostly word of mouth — no intentional strategy

Referrals from existing clients (occasional)

Systematic referral program + some marketing

Multi-channel (referrals + content + digital + events)

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Q14How often do you publish content (blog, newsletter, social media)?

Never — I don't create content

Occasionally — a few times a year

Monthly newsletter or social posts

Weekly — consistent cadence across channels

Multiple times per week — content is a core strategy

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Q15Do you have a defined process for following up with prospects?

No — prospects often fall through the cracks

Informal — I try to follow up but it's inconsistent

Defined steps but tracked manually

CRM pipeline with automated follow-up sequences

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Q16Do you have a clear AUM or revenue growth target for the next 3 years?

No specific target — I grow organically

Rough idea but not formalized

Written goal — not yet tied to a plan

Specific target with a documented strategy to get there

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Section 05 / 05

AI Readiness & Priorities

The final stretch. These questions help us prioritize exactly where to start with you.

Q17Have you used any AI tools in your practice yet?

No — I haven't tried any AI tools yet

Tried ChatGPT occasionally but not consistently

Using 1-2 AI tools regularly (writing, transcription)

Multiple AI tools integrated into daily workflow

AI is core to our operations — we're actively expanding use

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Q18Rank your biggest practice challenges — use the arrows to reorder, #1 being most urgent.

Use the ▲ ▼ arrows to reorder, then click Confirm Ranking

Reorder using the arrows, then confirm

Please confirm your ranking before continuing.

Q19What is your monthly budget for technology and consulting?

Under $200/mo — very constrained budget

$200-$500/mo — modest investment

$500-$1,500/mo — serious investment

$1,500-$5,000/mo — growth is the priority

$5,000+/mo — we invest heavily in our infrastructure

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Q20How soon are you looking to make changes?

Just exploring — no timeline yet

Within 6 months

Within 90 days — ready to move

Immediately — this is urgent

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Q21What is your succession or exit plan for your practice?

No plan — I haven't thought about it yet

Distant future — more than 10 years away

Actively thinking about it — 5-10 year horizon

Planning a transition — 3-5 years, building toward sale or merger

Near-term — actively exploring sale, merger, or internal succession within 1-3 years

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Q22How are you currently using AI to increase practice value or prepare for a future transition?

Not at all — I haven't connected AI to practice value or transition planning

Minimally — using some AI tools but not strategically linked to valuation

Partially — automating operations and improving data quality to make the practice more transferable

Strategically — actively using AI to document processes, standardize client experience, and build a more valuable, sellable practice

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How AI-ready is your practice?

Ready to elevate your practice?

Complete your report — a few more details